1. Epitec has two fully functional Microsoft Teams Rooms in the Blue and Red neighborhoods, being the Quiet Meeting Room Blue and Executive Conference Room Red. Both are open and available to book by all corporate staff.

2. Each Room is equipped with a scheduling panel on the outside of the room, a tap scheduler on the table in the room, and a mic/camera setup below each TV in each room.

Scheduling a Meeting in Outlook or Teams

1. Like the Surface Hub in the Green neighborhood, the two Teams rooms can be booked and scheduled via Outlook and Teams

2. To schedule via Teams: Create a new meeting and add the name of the room as a participant. Once sent, this will automatically book the room for the time of your meeting.

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3. You will then receive the following confirmation email detailing that the teams room has accepted the meeting request.

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4. Once in the room at the appointed time, simply select the “Join” button on the Logitech Tap Panel in the middle of the table to join the scheduled meeting. This will then join the meeting on the device and activate the TV, Camera, and Microphone.

    

5. To schedule a meeting on the room using Outlook, create a new Teams meeting from the new items menu and add the desired room as a participant.

    

6. You will then receive the following confirmation email detailing that the teams room has accepted the meeting request.

7. Once in the room at the appointed time, simply select the “Join” button on the Logitech Tap Panel in the middle of the table to join the scheduled meeting. This will then join the meeting on the device and activate the TV, Camera, and Microphone.

Scheduling a Meeting from the Room

1. The rooms can also be scheduled and booked from the Touch Panel Pads on the tables or the booking devices on the walls near the room.

2. To book from the outside scheduler, select the “Reserve” button on the available times window.

    

3. Then, select the end time of the meeting and select “Reserve”.

    

4. Once reserved you will then be able to join on the tap pad as above, and the color of the outside panel will show red to display a meeting is in progress.

    

5. To join on the tap panel within the room, select either “Meet Now” or “Call” to call or meet with a specific user, each action will activate the hardware for your meeting.