View and Enter Holiday Time in Epilink

Owned by Andrea Aznar Porreca (Deactivated)
Last updated: Oct 01, 2020 by Alyssa Zotos (Deactivated)
3 min read

How can I enter Holidays in the timekeeping system?

Do I need to submit hours in Epilink for holiday days to get paid?  

If you have paid Holidays in your compensation package:

  1. Since you have Holidays in your deal, you can enter into Epilink your Holiday time. Holiday time must be entered in the appropriate payroll cycle in order to receive paid time.  Retroactive holiday hours will not be allowed. Employment status must be “active” in order for said employee to be eligible for holiday pay
  2. In the client system, please enter 0 hours or non-billable hours. Holiday time will not be imported from a client system into Epilink, it must be entered in Epilink.
  3. Finance and Employee Care do NOT enter Holiday hours on an employee's behalf unless they specifically request that or they are having issues. If you are unable to access Epilink and need help entering time, please submit a request in the Employee Portal.

If you do NOT have paid Holidays in your deal:

  1. If you have PTO, you can use PTO hours for the holiday in Epilink and enter non-billable hours in the client system if applicable. PTO will not be imported from a client system into Epilink.
  2. If you do not have PTO or Holidays in your deal, enter 0 hours in your time sheet.

How to Check for Holidays in Epilink:

  1. If you have holidays in your deal, you will be able to see them in the Epilink Portal (https://portal.epilink.net/)
  2. Click Time/Expense on the left hand side 
  3. On the right hand side, there be an icon for the next holiday. 
  4. If you click on See all holidays it will show you more detail. It is also important for you to get a copy of your client holiday schedule to see which ones the client is recognizing and the differences!

  5. Epitec only recognizes UP to 10 holidays per year depending on what the client recognizes.

    • Example: If the client recognizes 9 holidays, we recognize the same 9 holidays. 
    • Example: If the client recognizes 12 holidays, we recognize the 10 holidays that are listed in your Epilink portal. 



Holiday Policy per the Consultant Handbook 2019

"Holidays can be negotiated as part of your tailored compensation package. You can choose from two
different options. Of course, you can always decline holiday pay in favor of a higher pay rate or you may
select holiday pay for each holiday at the client recognized by Epitec. The maximum allowable holidays
to be paid by Epitec are 10 holidays per calendar year. Employees working on assignment with
customers that recognize more than 10 holidays will only be able to select the holidays that are listed in
Epilink™. The list of Epitec recognized holidays may not equal the list of client recognized holidays.
Furthermore, Epitec will not recognize holidays that are not recognized by the client. If a client
recognizes less than 10 holidays, Epitec will recognize only the client holidays.
Should the client require that the employee work the client’s official holiday, then the employee shall
receive the regular holiday pay plus straight time pay for the actual hours worked on the day in
question.


Holiday time must be entered in the appropriate payroll cycle in order to receive paid time. Retroactive
holiday hours will not be allowed. Holidays that follow the last day of employment will not be paid.
Employees must work at least 1 day after a holiday to be paid for the holiday. Employment status must
be “active” in order for said employee to be eligible for holiday pay." Pg 27-28